How to Add Weight Embedded Barcodes

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What is Embedded Barcodes

• POS system allow users to use Embedded Barcode option.
• An embedded barcode can be defined as the barcode which carries extra information of the product such as item price or quantity. Ex : Weighing vegetables.

These weight scales printed the barcode with product name, quantity and price

Embedded Barcodes Types

There are two types of embedded barcodes.

1. Weight based. Barcode consists of product code/ SKU, then the weight information.

Price based.

1. Barcode consists of product code/ SKU and product price.

Barcode Profiles

• There are two types of Barcode profiles as EAN 13 and UPC-A.

• EAN 13 Setup ( total 13 digits in the barcode) Weight-embedded barcodes are generally of the format 'AAXXXXXPPDDDC'.

• Barcode starts with 2 digits 'AA' for prefix, then 5 digits "XXXXX" for product code , then 2 digits "PP" as the weight, then 3 digits "DDD" as weight decimals. Finally 1 digit 'C' as checksums.

• UPC-A Setup ( total 12 digits in the barcode) Weight-embedded barcodes are generally of the format 'AXXXXXPPDDDC'.

• Barcode starts with 1 digit 'A' for prefix, then 5 digits "XXXXX" for product code , then 2 digits "PP" as the weight, then 3 digits "DDD" as weight decimals. Finally 1 digit 'C' as checksums.

How to Add Weight Embedded Barcodes

1. Login to POS Back Office Webportal
2. Select “ Settings” from main menu
3. Go to the “Features”
4. Tick ON “Embedded Barcode” section
5. Click ‘Save”

(Once you ON “Embedded Barcode”, it will appear as a sub-menu in the Settings section)

6. Click “Embedded Barcodes” from sub-menu
7. Select a Barcode profile ( EAN 13 or UPC-A)
8. Select a Barcode type as Weight Embedded
9. Enter correct digits

(Set the PLU value to 0 or empty if your product codes have 5 digits)

10. Tick ON “status”
11. Click Save

How to Add Weight Embedded Barcodes

Set the PLU value to 0 if your product codes have 5 digits. If your product codes have less than 5 digits, make sure to configure the PLU value correctly, based on the number of digits in your product codes.

Updating Product Measurements and Prices for Weighted Barcode Scanning

After setting up the weight-embedded barcode profile, you need update your products accordingly.

Follow these steps:

1. Edit the product details in your POS system.
2. Change the Measurement from the default "Sold by Each" to the appropriate unit, such as Kg or Litre.
3. Set the Regular Unit Price based on the chosen measurement unit.

Examples:

• Beans (Product Code: 10003) Change Measurement to Kg
• Set Regular Unit Price to 20 per Kg

Sunflower Oil

• Change Measurement to Litre
• Set Regular Unit Price to 50 per Litre

This ensures the POS correctly calculates prices for items sold by weight or volume when using weight-embedded barcodes.

What is PLU

What is PLU and How to Set the Number of Digits for PLU in Easy POS?

When setting up barcode profiles in Easy POS, the PLU (Price Look-Up code) helps the system identify product codes that have fewer than 5 digits. The “Number of Digits for PLU” setting tells the POS how many digits from the barcode should be treated as the product code.

When should you use the PLU setting?

If your product codes are less than 5 digits, you need to adjust the PLU setting accordingly in your barcode profile.

Example 1: 3-digit Product Codes

• Product: Pumpkin
• Product Code: 145
• Set PLU as 2 in your barcode profile

Example 2: 4-digit Product Codes

• Product: Tomato
• Product Code: 1005
• Set PLU as 1 in your barcode profile

Important Notes:

• If your product codes are 5 digits or more, you can set PLU as 0.
• To configure custom barcode formats, go to Settings > Barcode Profile and use the "Add New" option.
• Default barcode formats like EAN-13 and UPC-A cannot be edited, so create a new profile for custom formats.

By properly setting the PLU value, your barcode scanning will accurately map to the correct product codes in the system.

What Might Have Gone Wrong?

If you're facing issues with weight-embedded barcodes, the problem could be due to one or more of the following reasons:

• The scale is printing an incorrect barcode format.
• Incorrect product codes have been entered into the POS system.
• The product codes generated by the scale do not match those in the POS system.
• The barcode profile in the back office is incorrectly configured.
• The product’s Measurement type has not been set correctly (e.g., still set as “Sold by Each”).
• The Regular Unit Price has been entered incorrectly.
• The product is still using the default measurement instead of the correct unit (e.g., Kg, Litre, etc.).

Related Help Articles

1. How to add price embeded barcodes